Assignment Task
National Symposium Project
Planning and implementing a national symposium for a society that will draw about 1000 attendees is a major project. As the event is not for profit, the registration fee is $1,250per attendee for a 3-day symposium with free access to all arranged workshops. The tasksinvolved in hosting such an event are considerable and involve selecting a programcommittee, choosing a theme, contacting exhibitors, making local arrangements, planningthe program, and on and on. Gold Coast is selected as host city/chapter for the 2020Annual December Symposium. The objectives for the event are three: (1) to deliver ahigh-quality, value added program that would be useful and last for years to come, (2) tooffer a social and guest program that would reflect well on the host city, and (3) to meet strict financial criteria.
The first task after selecting the city and hotel facilities is to puttogether the project team and chairperson. This includes managers in charge of each ofthe tracks, the social program, the local arrangements, and all the other details.The project team needs to organize this event using a functional approach. The Gold Coastofficers have most of the primary responsibilities, with members from five other businesspartners assisting in other duties. Next is the development of the work breakdownstructure and the Gantt chart of activity schedules. As shown in Table 1, scheduling all thework for a major event such as this is an overwhelming effort. For the 2020 Symposium,the technical program offered 22 workshops composed of 70technical papers, specialpanel discussions, and case studies.The technical tracks include engineering and construction, pharmaceuticals, utilities,software, automotive, R&D, defence, education, and manufacturing. The workshopsinclude sessions on preparing for professional certifications, learning about Taguchi concepts of statistical quality control, and future practices. All of these also requirecareful scheduling. The vendor program includes exhibits by dozens of vendors and alarge number of showcase sessions for in-depth demonstrations of their wares. The socialprogram includes a golf tournament, numerous social activities to meet with colleagues,tours of Pittsburgh’s attractions, and a wide variety of entertainment opportunities. All in all, a symposium is as difficult a project as many firms face in their competitive markets.
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Your tasks:
This case study provides you with an opportunity of drawing on your acquired projectplanning, scheduling, budgeting and quality management skills and materials covered inthis course. Overall, you are responsible for developing a project scope statementdocument, a project schedule, a cost management plan and a quality management planfor the case study.
Assessment 1-Part B
1-1) Scope management planning
Describe the entire scope of the work including project background, a list of specific project goals, deliverables, constraints and assumptions, and milestones.
Create Work Breakdown Structure (at least three levels) for the project. 1-2) Project scheduling
Construct an original Gantt chart for the project using project activities given in
Table 1.
Conduct a critical path analysis and carefully apply the 3-point estimate techniqueon identified critical activities to develop an estimated project schedule. It isassumed that the critical activities will remain the same in a risk-freeenvironment. On the other hand, without an appropriate risk management, thedurations of critical activities creep by 40%
Perform a final schedule analysis using the results obtained from project scheduling conducted in the previous stages.
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